*** REAL MOVIES AT YOUR VENUE ***

Rural Cinema can screen the very new movies too!!

How would I go about organising an outdoor or indoor cinema

at my venue?

Please read our Terns and Conditions  prior to booking.

 

Why – Is this a fundraiser, a community event or just a night out?

 

Where – Choose a location that is suited to your purpose. If you want to use the local park, check that street lighting and traffic noise is not going to be an issue on the night.  Public open space will require council approval. Most council will require an event management plan and 6 weeks notices. Schools may require approval from the Principal. Check that your venue has adequate power for your requirements. Make sure that venue lighting can be turned off and on as required on the night. Make sure there is adequate parking.

 

When – Pick a date and check that your chosen venue is available and that you are not clashing with other events. Check that Rural Cinema is available for your screening date.

 

How -  Read on....

      Funding

Set a budget. Allow funds for advertising your event, insurance, council  approvals, toilets ETC.

Apply for a grant, grantslink or Lottowest

Seek out sponsors within the community, offer on screen advertising and logo  on all advertising materials.

Ticket pricing. don’t undervalue your event but on the same hand a full house  is great, so don’t overprice your tickets either.  Rural cinema can help you with pricing and can provide you with tickets for your night. (NOTE - Tickets may be a requirement with some distributors)

Pre-sell tickets – people are less likely to change their mind about coming on  the night if they are already committed.

       Movie selection

Do not advertise movie titles until they are confirmed.

Once a cinema date is confirmed Rural Cinema will forward a list of movie titles. This list can be large, so consider what sort of movie you’d like to screen, a themed event, a nostalgic older movie or a new release ( Note – Each film distributor has their own set of rules for when and how movies can be screened – ALL MOVIES REQUIRE SCREENING PERMISSION.) A suggestion is to pick your target market age group select a movie that will appeal to this age group either by asking a few friends in that age group or put it to your committee, do not ask for to many opinions or the list will get to long. Put forward your top three preferences in preference order. Sometimes especially relating to new release movies your first choice is not always available to you.

       Power

Rural cinema can provide it’s own power at an additional cost , so power is not always a consideration , however toilet facilities and power for other stall holders etc needs to be considered.

 

        Access

We require access the venue. Our screens are trailer mounted, giving us stability in the wind. When deciding on the venue, make sure that there is a clear path from the road to the screening location. We require 3.5 metres high by 2.5 metre wide access as a minimum. If you think you can drive a car towing a large caravan from the road to the venue, then we should be able to get the screen in. When at the site, look for low branches and check the width of the access points. You may also need to arrange for a key to open gates or chains. If you are unsure, please contact us. Click here to view our screen setup, this will give you a good idea of our access requirements.

 

      Sound

Rural Cinema will provide all equipment required for sound, Including Microphones for announcements and back ground music prior to the screening. If you have special need please let us know.

 

      Wet weather contingency.

The thing about outdoor cinema is the weather is not always guaranteed. However if an alternate venue is already sourced and advertising indicates this then a change of venue is just as successful.

 

      Advertising

You can’t sell a secret so be loud about your event – the more the merrier. posters, flyers and community notice boards are a good launch pad but consider anywhere that lets people know of your event.

There are some restrictions on how you can advertise your movie. Certain movie titles require advertising permission from the distributor.

Not for profit groups have a lot of advertising/promotion opportunities for little and no cost. A press release to the local paper and newsletters. What’s on columns in the newspaper. Local schools, sporting groups and community groups all have a notice board of some description. Rural cinema can provide you with movie posters and flyers at an additional cost.       

    Add on potentials

Invite non profit groups to join the event , for example invite the local lions group to cater with a sausage sizzle.